Job Title

Project Coordinator

Job Code

Department/ BU

Power Transmission

Location

Sion Office

Reporting To

Project Controller

Organizational Description

Bajaj Electricals Limited (BEL), a globally renowned and trusted company, with a turnover of ₹4987 crores (FY 19-20), is a part of "Bajaj Group". Bajaj Electricals’ business includes Consumer Products (Appliances, Fans, Lighting), Exports, Illumination and Transmission & Distribution (Transmission Line and Power Distribution). We also have a strong presence in premium range of home appliances and cookware with brands like Morphy Richards and Nirlep.

We have 18 branch offices across different parts of the country besides being supported by a chain of distributors, authorized dealers, retail outlets and approximately 480 customer care centers. To increase our global footprint, Bajaj Electricals has also set up offices in Africa, Middle East and China.

Bajaj Electricals is driven by Gandhian set of values advocated by our founding father, Shri Jamnalal Bajaj. Our current leaders carry forward this legacy while evolving for the future. “Inspiring Trust”, our tagline, is something that we associate with and try to fulfil in our everyday endeavors. Apart from work, we also believe in bringing about change in our society through our philanthropic work. Our Corporate Social Responsibility (CSR) initiatives rest on sustainability, gender diversity, employee volunteering and community outreach programs.

Job Purpose & Scope

To assist the Project Controller in planning, execution, logistics, manpower & financials of the projects. Assist in executing approved plan with in timelines and budget. Assist in deploying resources i.e Manpower, Infrastructure and materials in the most economic manner to complete the project. Monitor cash-flows, Profit & Loss statements of the project and suggest ways to enhance profitability. Part of team for monitoring processes, events, review of project and in implementing remedial measures periodically. Attend meetings, briefings and responsible for all interaction with the internal departments to ensure smooth working at site. Assist in resource provision at project sites i.e materials, manpower, funds, and any other required from time to time. Responsible for maintaining all documents, correspondence pertaining to the project. Maintenance of MIS and it’s upkeep for the project..

Major Areas of Responsibilities & Authorities

1. Pre Execution Activities:

• Collate LOI from the client, Study General Condition of Contract (GCC), Standard Condition of Contract (SCC), Technical Specification, Interpret conditions with special reference to execution and commercial terms
• Assist in preparation of L2 schedule
• Assist in preparing control budget for execution of the project
• Assist in formulating material and logistic plan i.e setting up offices, Stores, IT infrastructure, Guesthouse, Vehicle plan, tool & tackles, safety equipment and material etc.
• Monitor deployment of manpower as per the plan
• Assist in collating survey & BOQ’s reports from sites and coordinate with Engineering and Design for finalization of execution drawings
• Upload the approved BOQ’s in Leap Ahead software
• Raise Sales Order (SO) for materials as per plan and ensure completion of FULL KIT as soon as possible
• Conduct flow meeting with CPG for materials
• Conduct meetings/ con – call with site to ascertain progress, resource needs and problem areas

2. Execution

• Verification of work done end approval of subcontractors invoices
• Laision with finance and associated department for early clearance of subcontractors invoices
• Monitor material reconciliation reports with the subcontractors viz a viz obtained JMC with the client
• Conduct periodic reviews meetings and review the progress of the block, vis-z-vis plan, review material status, billing status, and take remedial measures if any
• Organize financial review to ascertain that execution is within the budget

• Assist in billing & collection
• Coordinate periodic monitoring of all stores, conduct of periodic audits of all stores and accounts at site
• Coordinate periodic inspections of all company property tool & tackles, Vehicles, etc
• Coordinate, liaison with equipment’s suppliers, testing agencies, inspecting agencies etc.

3. Post Execution Activities:

• Monitor & Ensure timely submission of bills
• Monitor cost of execution viz a viz planned cost
• Monitor maintenance of records of material consumption Actual v/s Survey
• Monitor parity of the certified quantity by the client V/S sub-contractor quantity
• Monitor material reconciliation of issued material v/s JMC certified material
• Submit periodical reports to Senior Management of BEL
• Periodical audits of the stores and accounts
• To oversee process in order to ensure all compliances are met for smooth project closure

4. Statutory Compliance

• Monitor that electrical licenses is current
• Monitor that labour license is obtained from Labour Commissioner
• Coordinate & ensure all the insurances policies as per LOI are obtained and are live for the duration of the project

Coordinate & ensure legal compliances are met at site i.e PF, ESIC, minimum wages etc

Person Specifications

Essential : Degree/Diploma in Engineering in Electrical /Mechanical

Desirable :

Experience: Experience required in planning & Coordination of EHV Sub-station and Transmission Line projects in large scale.    

5 + Years of experience in EPC industry.

Desirable : Exposure in Execution of Private & Government EPC Project. 

Other Requirements :

Must be physically fit to travel outstation (atleast 10 days in a month)

Must have excellent public speaking capabilities to address large gathering

Functional Knowledge & Skills:

Must have field execution knowledge.

Planning and improvement initiative.

Must have knowledge on storage, material handling & logistics.

Must have knowledge of safety practices and equipments.

Must have commercial, taxation knowledge.

Functional Knowledge & Skills (5 pt. scale)

Basic (1-2)

Intermediate (3)

Advance (4-5)

Product knowledge

*

Service Industry knowledge

*

IT & Systems knowledge

*

Presentation & communication skills (external customers/forums )

*